Description
Palm Beach, FL based family with two children ages 8 and 11 are in need of a wonderful Family Executive Assistant (FEA) to start in early July of 2022. The FEA must love children and have at least 1-year of professional childcare experience with a clean driving record as driving is an important part of this position.
Hours are M-F 8am-4pm. Flexibility to stay later or come in earlier when needed is essential.
The ideal candidate is well organized, smart and a great communicator. We are looking for FEA’s who have a minimum of 5+ years of professional experience as an executive personal assistant, a strong work ethic, long-term tenure with previous families/employers and a positive attitude. Since this is a long-term position, we are looking for someone who can commit to this position for many years.
FEA qualifications:
- Bachelor’s degree (ideal)
- Previous executive assistant experience is a plus but not required.
- Family office experience is a plus but not required.
- Computer savvy and experience with researching and purchasing.
- Experience in event planning.
- Superb calendar, travel, and administrative management skills.
- Experience with juggling and fulfilling a dynamic workload with lots of moving parts.
- When the workload is lighter, adept at finding ways to add value.
- Working calmly but efficiently under pressure.
- Eager to learn and grow, often on the fly and on-the-job.
- Able and willing to carry and move heavy objects such as boxes, furniture/furnishings as needed; must be able to lift up to 50lbs; capable of physical aspects of the work.
- Must always act with discretion, tact, composure, and in ways that maintain/enhance the family’s reputations and relationships.
- CPR Certification or willingness to become certified.
- Available for overnight care of the children and dog when the couple travels.
Duties include but are not limited to the following:
- Running errands
- Driving children to school and activities
- Managing family’s schedule, calendar and commitments.
- Managing supplies (restocking, purchasing etc.)
- Assist the couple as needed
- Light housekeeping (putting away dishes from dishwasher etc.)
- Running errands (FEA’s vehicle)
- Overnight care for the children when the parent’s are traveling
Some of the most important qualities in the FEA is that he/she has a positive attitude with a strong work ethic and not have to be told what to do. Part of the job description is being proactive and anticipating the needs of the family over time. The FEA needs to be able to respond professionally to both positive and potentially negative feedback while keeping open and honest communication.